Sample letters

Sample letters for mediation procedures’

If you have requested access to information or are directly affected by a request for access to information and you do not agree with the authority's decision, you can ask the FDPIC for a mediation. The FDPIC only takes action if requested to do so. The aim of mediation is to resolve conflicts as quickly and constructively as possible. Mediation is free of charge.
A request for mediation can be submitted in the following cases: 

The authority refuses, restricts or postpones access to the requested document.

• Request for mediation under the Freedom of Information Act by a person aplying for access

  Word25.86 kB10 May 2023

The authority does not respond within the deadline.

• Request for mediation / deadline not met

  Word24.63 kB10 May 2023

The authority wants to grant access to the requested document even though it contains (personal) data relating third parties who have not consented to disclosure.

• Request for mediation under the Freedom of Information Act by a directly affected third party

  Word25.74 kB10 May 2023

Requests for mediation must be submitted within 20 days of receipt of the authority's response or after expiry of the statutory deadline for a response. The application must be submitted in writing (e-mail is sufficient). Feel free to use the sample letters in the links. 

Please include copies of any correspondence with the authority (e.g. access request, comments from the authority) in your mediation request. The more information you include in your mediation request, the more efficiently the FDPIC can begin the mediation procedure.

Sample letterRequest for access to official documents

You want to submit an access request:

• Request for access to official documents

  Word27.60 kB10 May 2023